Format for Engineering Project Report

A projects show how much you have learnt, what are your skills, how you solve problems.
Whereas a project report show how well organised you are,  what is the depth of your knowledge, how well can you explain stuff.

Project reports are very important for academic as well as self assessment.

The scope of an engineering project extends beyond the curriculum and greatly assists one in landing in their future core job or getting higher studies admission in reputed universities.

In general, engineering projects are considered to be the reflection of a student’s learning in his/ her engineering. But doing a good  project alone is not enough, it needs to be presented neatly in the standard format so that it can represent the different aspects of the project in a descriptive manner.

Some of the key features of drafting good  projects report are:

  • Facilitates quicker and easier way to communicate the information
  • Can assist in selective reading
  • Easier navigation to contents with numbered headings and sub headings
  • Better explanations with figures, tables and charts

Here are 4 tips for your project report

1. Arranging the contents: The pages should be arranged in a sequel manner to suit the hierarchical standards. The following format is recommended to arrange the contents of the project report,

  • Title Page
  • Approval document or Certificate
  • Abstract
  • Acknowledgement
  • Table of Contents
  • List of Tables
  • List of Figures
  • List of Symbols, Abbreviations, Nomenclature used
  • Chapters included
  • Experiments and Results
  • Conclusions and Recommendations
  • Appendices
  • References

2. Page dimensions & binding specifications: The standard page dimension to submit the report is A4 and spiral binding is preferred to bind the report (as it facilitates easier removal and rearrangement of papers)

3. Preparation format:

  • Coverage and page title: This is the starting page of your project report and all the letters of your project title should be capitalized and the page should be void of page numbers. The project title should be followed by the organization name to which you are submitting the report and the student’s details (name, reg number, designation) at the end of the page. Also include your college logo in the top corner.
  • Bonafide certificate: If you have done your project under an organization or directly in an industry, you need to provide the bonafide certificate for authentication. Follow the same format (A4) and get it attested with the concerned authority before enclosing in the report.
  • Declaration by author: The declaration is a statement that should be provided by the student that he/ she has completed the project on their own with no conflicts. It should bear the signature of the student at the end and also should be approved by the project guide.
  • Abstract: This page represents the summary of the project. So furnish the details in a precise and constructive manner including the objective & aim of the project, methodologies used, scope of the project and project experiment analysis (2-3 lines). The abstract should not be more than 350 words. It should have double line spacing with Times New Roman font and font size 14.
  • Table of contents: This page represents the entire final year project report in a nutshell. It should contain the details of the first, second and third level headers included in the report with their page numbers, to provide easier access to the reader. The details should be furnished with one and a half spacing with lower case Times New Roman font.
  • List of symbols, abbreviations and nomenclature: This will also be in the tabular format where you need to explain about the different symbols, abbreviations and nomenclatures that you have used in the project report. This is extremely important as the readers generally refer to this page whenever they come across a term which is unknown to them. For this also you need to use one and a half spacing and you should use only standard symbols, abbreviations etc.
  • Page numbering: The preliminary parts are numbered in roman numerals (i, ii, etc). And for the chapters the page numbers should be in Arabic numerals (1,2,3 etc) at the bottom center.

4. Chapters to include:

  • Introduction: The introduction page should provide a brief information about the project’s aim, objective and future scope of the project. It should not contain any drawings or graphs or figures.
  • Approach used: This chapter helps in evaluating the methodology used to execute the project against the other standard methodologies.
    There are two parts in this:
    1. Selection of Approach: The method that came to your mind while thinking of solving the problem. The method should be financially viable and explaining the method in a practical approach is important.
    2. Application of Selected Approach: how did you implemented the method and what components did you choose and what was the output of chosen components and how did you resolve the problem with the chosen components and explain the components separately.
  • Results and discussion: These chapters should describe the information about the project in depth. It should also provide all the theoretical information about each of the experiments carried out. The details of the project such as the circuit design, simulation results, statistical analysis, calculations and results gained should be explained in brief with neat figures, demonstration diagrams, flow charts, graphs, experiment images, representation photos etc.
  • Conclusion and recommendations: This chapter summarizes the whole project highlighting the learnings and importance of the project. The recommendations should be related to the details given in the conclusion. Generally the conclusion provided regarding the project can be further modified and upgraded by referring the recommendations section which should explain how to overcome the constraints of the project.
  • Appendices: Appendices are provided to give supplementary information about the project. Providing these in the above chapters will make the project report lengthy. Appendices should be numbered using Arabic numerals (Appendix 1, Appendix 2 etc). All the appendices should have the title of the appropriate work made and should be represented in the chapter’s page with the same titles.
  • List of references: The listing of the references should be typed 4 spaces below the heading “REFERENCES” in alphabetical order of the first author with single spacing. Also the name of the author/ authors should be immediately followed by the publishing year.

Download a sample report here Sample_Project_Report

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